Pink Ticket Organization

Pink Ticket Organization

by Donna Bayes

Here’s how I managed sales tickets and did summary sheets as a consultant:

I had three boxes lined up on a shelf or a drawer. (Stationary or greeting card boxes--lid and bottom--work great.)

Since we were required to send a copy of the sales ticket attached to our summary, I separated the top copy and the other copy.

In the first box, I placed the top (pink) copy. The 2nd box had the bank copy. (Of course, the customer has her copy.)

If someone still owed me money, I placed the pink copy in the 3rd box, which was labeled MONEY OWED.

At the end of the week, I gathered up all the tickets from the 2nd box.

I separated the tickets into reorders, classes, and facials for the week.

I totaled everything onto the summary sheet and attached the tickets--the bank copy. Keep pink ticket for your records..

Now, I just had the pink copies either in the 1st box or the money-owed box. When the customer paid, I moved the ticket to the 1st box.

Every month, I took the pink copies and in a spiral notebook, totaled the actual money collected (for tax purposes). This notebook listed every sale that I had for the month.

Not only did I list the actual money collected (which wouldn't, of course, include full price of a product if I had given a discount), but I broke it down into subtotal, tax, and total.

I also listed how many facials I did and the total I collected in facials,

The number of classes I did and the total collected in taxes

The number of reorder tickets I had and the total collected in reorder money. I then divided the number of reorder tickets into the amount collected for reorders to see how much on average a reorder was. They are worth their weight in gold!

By using the notebook year after year, I could compare from year to year, and had an accurate money count for tax purposes, and didn’t have to use weekly summaries for this. My summaries were only for recognition purposes.

After I posted the actual money collected into the spiral notebook, I then stapled the sales ticket onto the back of each customer's profile. I then had an accurate record of everything she bought, including colors, formulas, and dates of purchase. The fatter the profile (meaning more tickets stapled), the better the customer. Begin stapling near the bottom of the profile and move tickets up as it gets too thick.

I did it this way until I computerized my business with Boulevard Software, which can be purchased at www.mainstsoftware.com for approximately $129.