How To: Look Book Signature on Email
by Donna Bayes Scott
Many people have asked me for instructions on how to put the Look Book on your email as part of your signature. First of all, if you are not in my personal unit, please don't call me for tech help. If you can't figure it out from these instructions, get a techy friend to help you. I wish I had time to walk everyone through it, but I just don't. :(
Secondly, I'm giving you instructions for how to do it with the email program called Outlook, which is a program included in Microsoft Office. I haven't taken the time to figure out how to do it on any other email program. So, please don't ask. It's possible that you can figure it out from these instructions. If not, google "signature" for the email program you're interested in.
How to put the Look book on your email signature.
I’ve been reading where some of you are wondering how to create a signature with pictures, such as the look book that opens to your website. I’ll give you some brief instructions using the email program Outlook. (Not Outlook Express, but OUTLOOK). Outlook is a GREAT email program and is a part of Microsoft Office. Probably most of you that have Word, Excel, Publisher, etc, also have Outlook. Look at your programs under Microsoft Office. Outlook can do so much more than the generic Outlook Express or the new Microsoft Live . (It has an awesome calendar, tasks, notes, etc.) But one thing it can do that Outlook Express cannot do is create an interactive signature. (I don't know about Microsoft Live Mail. It is similar to Outlook, so maybe it does offer Signatures with pictures. Check the help to find out.)
Go to Email Signature and click on new—to find the email signature form go to options/mail, which is found under the file menu on 2010 Outlook. Before I had this version, I had 2003 Outlook, and you found the signature link by opening an email and then finding options. (Or use the help menus)All of my signature, including my name, is a picture. I made my name a picture, too, because I wanted to use a fancy font that isn't on every computer. I didn't want it to look weird on the computers that don't carry that font, so I made it a picture. For the Look book, just save the picture of the look book to your desktop. In the signature area of Outlook, you create a new signature. You can use text and type whatever and format it, just like you do in Outlook Express. But you can also insert pictures (find the picture button). So, insert your picture where you want it (below your name, etc.).To make it so that it is a hyperlink (where you can click on it and it will go to a web page), click on the button for hyperlink (it looks like a round ball with a chain link on it, found next to the pic icon). Here’s how…First, go out to the web to the page that you want to link to. Copy the URL (the http://www.marykay.com/whatever) You have to have the “http://” as part of it. Just highlight the entire line and copy it. It may be real long if it is an internal page of your website.Go to the email signature area again and click on your picture to make it active (or highlight text if you want to make text a link to a web page) (For my business card, I clicked on each picture, all 5, and made each one a different hyperlink.)Then click on the hyperlink icon. A window will pop up and you paste your URL in the bottom line that says address. You may not be able to right click and paste. So, you may have to do the keys ctrl-V to paste. This should make your picture a hyperlink so that when someone clicks on it, it goes to the page you linked it to.You will have named your signature. (Mine is named Donna) You will choose which email account you want that signature for and do you want it on new emails as well as replies. If you have multiple email accounts, then select all of them and add the signature to them.Say OK, and try sending a new email. Send it to yourself, so that when it comes back in you can test the picture link to see if it goes to the page you wanted it to go to.I love Outlook. I use it for all of my email accounts—yahoo, gmail, and my email from my web page. They all come in to outlook. I have just set up different email accounts. To first set up outlook from outlook express, go to accounts on outlook express and write down all the server info that you’ll need to create the account in outlook. To get your yahoo and gmail to come in to your outlook, go out to those websites and click on help and find the instructions to bring those in to your outlook.
Another helpful thing that I have done is on my laptop outlook, I have clicked the advanced tab on the email accounts and found the button that says to save a copy of the emails out on the server. That way, all of my emails go to my desktop computer in my office. If I’m working on my laptop somewhere, I get my emails, but they are saved and will all be downloaded later to my desktop computer, so that I don’t have some on my laptop and some on my desktop. All will be on my desktop, too. (To find the button on 2010 Outlook, you find the Email Accounts tab under File/Info/New Accounts or Account Settings. (On Outlook 2003, you click on the Options menu and find email accounts. The button is found on “More Settings” /Advanced Tab)